The input option is one of the main function of the Field Pro program. It is where most of the input is done for later use in billing and reports. Following is a detailed description of all of the input possibilities in the Field Pro program.

Input | Master Records

To access the InputMaster Records Menu with a mouse move the pointer to the Input section of the menu bar and click with the left hand button on the mouse. Then move the mouse cursor down to the Master Records section and click again.

There are ten input sections in the master records:

Applicators Fertilizers Crops Culture Practice Pests Rigs Manufacturers Tanks Chemicals Nozzles

Following is a detailed description of each of these master records.

Input | Master Records | Applicators

To access the InputMaster RecordsApplicators with a mouse move the pointer to the Input section of the menu bar and click with the left hand button on the mouse. Then move the mouse cursor down to the Master Records section and click again. Finally click on Applicators and the following screen is activated.

To input information on the APPLICATORS screen click on the appropriate field with your mouse or press TAB to advance to each new data field.

The SETUP APPLICATORS screen allows you to input the following information:

Name Enter the Applicators name.
EPA Reg. Enter the Applicators EPA registration number.
Address Enter the Applicators address.
City, State, Zip Enter the City, State, and Zip Code.
Phone Enter the Applicators phone number.
Unit This is the Costing unit used by this applicator. For example: Hourly, Acre, etc.
Rate This is the amount paid per cost unit. (Hour, Acre).
After entering the information requested, save the screen by clicking on the checkmark () at the top of the screen.

Billing Menu

The billing option allows you to bill customers in many different ways. Sometimes customer charges need to be split between companies or partners within a company. Field Pro allows you to do that easily. The billing option also allows you to create custom invoices for non-traditional items.

You can access the Billing Menu with a mouse by moving the cursor to Billing on the menu bar and click with the left hand mouse key. You can access the Billing Menu without a mouse by pressing the F10 KEY and using the arrow keys from the keyboard.

Selecting this option activates the pull down menu screen that follows:

Billing | Customer Splits

The customer splits option is used when setting up a company for the first time or making changes in partnership allocation of expenses. It allows you to split the costs into many parts. Sometimes partners within a farm or company need separate billings and at different percentages. Customer Splits allows you to process these splits on this screen.

You can access the Billing | Customer Splits Menu option with a mouse by moving the cursor to Billing on the menu bar and click with the left hand mouse key. You can access the Billing Menu without a mouse by pressing the F10 KEY and using the arrow keys from the keyboard. Next select Customer Splits and the following screen is activated.

To input information on the Billing | Customer Splits screen click on the appropriate field with your mouse, or press TAB to advance to each new data field. To move to a previous data input area press the SHIFT and TAB KEYS.

The Billing | Customer Splits screen allows you to input the following information:

Company Name Enter the name of the company to receive the billing.
This Partner Enter the name of the first partner to be billed. You can come back later and fill out additional information on the other partners in the split billing.
Taxpayer I.D. Enter the taxpayer I.D. number of this partner.
Phone Enter this partners telephone number.
Address Enter this partners address.
City, State, Zip Enter the City, State, and Zip Code for this partner.
Company Record Selecting this option brings up the following subscreen to help clarify customer billing splits.

Company record creates one bill.
Bill Partners Directly sends a bill to each partner.
Even Split divides the costs evenly.
Invoice in Detail allows you to distribute costs on an individual basis.

Event/Materials Percent Enter the event/material percentage to be charged to this partner.
Rig Percent Enter the rig percentage to be charged to this partner.
Applicator Percent Enter the applicators percentage to be charged to this partner.
Other Charges Percent Enter the percentages of other charges to be applied to this partner.
Special Allocation Click on each of the items in the special allocations box to include them in the invoice.

Billing | Invoice Charges

The Invoice Charges option allows you to create invoices which include single events or multiple events. These charges are created from the input screens of each of the event options. Each charge has entries for unit charges, extended charges, and total invoice charges.

When you search for unbilled charges from this screens button bar, all charges for each company are listed and allocated according to the customer splits previously set up.

You can access the Billing Menu with a mouse by moving the cursor to Billing on the menu bar and click with the left hand mouse key. You can access the Billing Menu without a mouse by pressing the F10 KEY and using the arrow keys from the keyboard. Next select Invoice Charges and the following screen is activated.